The essence of a pay statement is to show the amount of income a person earned in a particular period. The record will, therefore, show the basic salary, allowances, deductions and the net salary. Your employer is the one who will make and keep your pay records. The law on issuing of pay stubs to employees will vary depending on your current work locations. Carrying out some activities may require you to have your pay statements. For instance when applying for a loan the bank may need your pay records. Many employees have no idea how to get the pay stubs especially if they are dealing with a former employer. The following are tips to use when requesting for your pay statements from the employer.
When seeking your remuneration statements, it is vital to start by learning the state laws. Usually the regulations varies depending on your state. Some states requires the employer to issue you with a paid stud after every period whereas others expect the company to maintain the records. Thus, you need to have a clear understanding of the law to know the steps to take to get the stud from the employer.
The other thing to do to get the pay statements is to communicate with your human resource unit. One of the roles of human resource department is to maintain the employees’ files. Therefore, they have either hard or soft copies of your pay stubs. You need to confirm whether the department has all your pay statements by talking with the supervisor. Some companies have simple procedures to request for pay stubs while other have a lengthy process. To know the next step to take you need to understand how the human resource department operates. Thus, you will have a clue of when to expect to get the pay stubs from the employer.
The next thing to do to get the pay records is to identify the documents you need to submit. You will need to know the paperwork to send. You will need to sign some documents and give your details. You need to complete the reports accurately. It is essential to countercheck the documents before you submit them, make sure there no errors. You need to eliminate errors that may result in delays in receiving the pay statements.
The law offers employees the provision to send a complaint if the employer denies their request for pay stubs. However before you send the complaint to ensure you have followed all the above phases correctly.